Skip to content
Resume example

Administrative assistant resume example

An administrative assistant in France handles the processes that keep a department or a small company compliant and organised.

The work is less about the phone than in a pure secretary role and more about data and procedures: entering purchase orders and supplier invoices into the ERP, preparing customer files, updating spreadsheets, chasing missing documents, preparing mailings and keeping records ready for an audit. In an SME, you may also help with HR paperwork such as onboarding files and leave records. In a larger company, you might support a single department (purchasing, sales administration, logistics) or a project team. French companies rely on many forms and supporting documents, so the job rewards people who check details and keep a clear trail of who sent what and when.

Resume example

[First name Last name]

Administrative Assistant | Purchasing and Supplier Invoice Processing

[City] · [phone] · [email]

Profile

Administrative assistant with [x] years supporting [department] teams: purchase orders, supplier invoices, customer records and reporting. Builds Excel trackers that colleagues actually use and keeps files audit-ready.

Experience

Administrative Assistant, Purchasing Department, [Company name], [City]

[month year] to present

  • Entered purchase orders and matched supplier invoices with delivery notes in [ERP]
  • Built an Excel tracker of pending invoices shared with accounting, which reduced payment disputes
  • Updated supplier records and collected compliance documents (Kbis, insurance certificates)
  • Prepared monthly purchasing reports for the department manager
  • Covered reception and post during colleagues' absences

Resume headlines

  • Administrative Assistant | Purchasing and Supplier Invoice Processing
  • Administrative Assistant (BTS GPME) | SME Office Management and HR Paperwork
  • Bilingual Administrative Assistant | Sales Administration and Customer Files

Summaries for your profile

Entry level

Administrative assistant with a BTS GPME and an apprenticeship in [company type]. Used to data entry in an ERP, preparing files and following procedures, with strong Excel skills and a careful approach to supporting documents.

Experienced

Administrative assistant with [x] years supporting [department] teams: purchase orders, supplier invoices, customer records and reporting. Builds Excel trackers that colleagues actually use and keeps files audit-ready.

Career change

Former [previous job] moving into office administration after the Titre Professionnel Employé Administratif et d'Accueil or [training]. Brings precision with data, experience of procedures in [previous sector] and good written French and English.

Tips

  • Name the department you supported: purchasing, sales administration, HR, logistics.
  • List the ERP and tools you have used, since employers filter on them.
  • Give examples of Excel use beyond data entry.
  • Show improvements you made to a process, even small ones.
  • Mention languages if you handled foreign suppliers or customers.

Mistakes to avoid

  • Writing 'various administrative tasks' instead of naming them.
  • Listing every office software ever opened, including outdated ones.
  • Hiding apprenticeship experience, which counts as real work in France.
  • Leaving out the size of the team or company you supported.

Working as an administrative assistant in France

Search for assistant administratif, assistante administrative, agent administratif, employé administratif or assistant de gestion. No diploma is legally required, but employers commonly expect a Bac pro AGORA, a BTS GPME or BTS SAM, or a Titre Professionnel such as Employé Administratif et d'Accueil or Secrétaire Assistant. Apprenticeship and temp agencies are frequent entry points. In the public sector, equivalent roles are adjoint administratif posts, filled through civil service exams that are generally open to EU nationals, or through contract positions. Expect to work in French with French documents such as Kbis extracts, URSSAF certificates and invoices that must carry specific legal mentions.

Your job search, on autopilot

Start my administrative assistant job scan

JobFast searches the major job boards for listings that fit you, scores each one out of 10 and prepares a tailored CV and cover letter. You review, you approve.

Start for free

No credit card · No account to get started

Frequently asked questions

Which French diplomas lead to administrative assistant jobs?

The most common are the Bac pro AGORA, the BTS GPME (Gestion de la PME) and the BTS SAM, along with the Titres Professionnels Employé Administratif et d'Accueil and Secrétaire Assistant. Many people also enter the field through apprenticeship while preparing one of these diplomas.

How do I present temp assignments?

Group them under one heading such as 'Administrative assistant, temporary assignments' with the dates and the agency, then list the main companies and tasks. Temp work (intérim) is a common route into permanent administrative jobs in France.

Is English required?

Not always. It matters in international groups, export companies and sales administration roles. If you are an English speaker, say so clearly, and state your French level too, since most internal procedures and documents will be in French.

More resume examples