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Resume example

Accounts secretary resume example

A secrétaire comptable splits the day between the front office and the books.

In a small company, a medical practice or an association, you might open the morning mail and file supplier invoices, answer the phone, record sales and purchases in the accounting software, then spend the afternoon matching bank statements with entries. You prepare cheques and transfers for signature, keep the cash book, collect hours and absences for payroll and send them to the accountant, and type up minutes after board meetings. At month end you prepare the VAT figures; at year end you gather the documents the accounting firm needs for the annual accounts. The job rewards people who are precise with numbers and comfortable dealing with customers, suppliers and staff on the same day.

Resume example

[First name Last name]

Accounts Secretary (Secrétaire comptable) | Bookkeeping, Bank Reconciliation, Admin

[City] · [phone] · [email]

Profile

Accounts secretary with [x] years in SMEs and associations. I keep the books up to the trial balance, prepare VAT returns, collect payroll variables and handle the administrative side of the office, from mail to board meeting minutes.

Experience

Secrétaire comptable, [sector] company of [x] employees, [City]

[month year] to present

  • Recorded all purchase and sales invoices and bank statements in Sage 50
  • Prepared the monthly bank reconciliation and the VAT figures for the accounting firm
  • Issued customer invoices and sent reminders for unpaid amounts
  • Collected hours, absences and expense claims for the monthly payroll
  • Handled the switchboard, incoming mail and filing of contracts

Resume headlines

  • Accounts Secretary (Secrétaire comptable) | Bookkeeping, Bank Reconciliation, Admin
  • Secrétaire comptable | Small Business and Association Accounts, Payroll Prep
  • Accounts Secretary | Invoicing, Supplier Payments and Office Administration

Summaries for your profile

Entry level

Holder of the Titre professionnel secrétaire comptable, with a work placement at a [sector] company in [City]. I recorded purchase and sales invoices in EBP, prepared bank reconciliations and handled the switchboard and incoming mail.

Experienced

Accounts secretary with [x] years in SMEs and associations. I keep the books up to the trial balance, prepare VAT returns, collect payroll variables and handle the administrative side of the office, from mail to board meeting minutes.

Career change

After [x] years as a receptionist in a hotel, I trained as a secrétaire comptable to work more with figures. I already manage cash, invoices and customer relations and now want to take on bookkeeping in a small company.

Tips

  • Split your skills into two clear blocks, accounting and administration, since the job combines both.
  • State how far you go in the accounting cycle: data entry only, or up to the trial balance and VAT returns.
  • Name the software you have used; small businesses often rely on EBP, Sage 50 or a cloud tool chosen by their accountant.
  • Mention the type of structure: company, association, medical practice, building firm. Each has its own documents.
  • Write the Titre professionnel secrétaire comptable or your BTS Comptabilité et gestion in full.

Mistakes to avoid

  • Presenting yourself only as a secretary and hiding your accounting skills.
  • Claiming to prepare annual accounts when the external firm does it.
  • Leaving out payroll preparation, which many employers value.
  • Leaving out the cash side (petty cash, cheque deposits, cash book), which small employers often rely on you for.

Working as an accounts secretary in France

The job is not regulated. The most common qualification is the Titre professionnel secrétaire comptable, a level 4 vocational title from the Ministry of Labour, often taken by adults through AFPA or other training centres. A BTS Comptabilité et gestion or BTS Gestion de la PME also opens the door. French accounting follows the Plan comptable général and French tax forms, so experience abroad needs to be translated into those terms. Search for 'secrétaire comptable', 'assistant administratif et comptable', 'employé administratif et comptable' or 'secrétaire administrative et comptable'.

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Frequently asked questions

What is the difference with an aide-comptable?

The aide-comptable works almost entirely on accounting, often in a team or an accounting firm. The secrétaire comptable also runs the office: phone, mail, diaries, staff paperwork. Choose the title that matches the job ad, and adapt the order of your skills accordingly.

Should I mention associations I have worked for?

Yes. Associations have their own accounting rules, membership fees, grants and funding applications. If you prepared grant applications or helped with the general assembly, mention it, as many associations recruit secrétaires comptables.

Is it useful to list typing speed or office software?

Mention office software, especially Excel and Word, and any dictation or minute-taking experience. Typing speed is rarely asked for now. Focus instead on what you produce: letters, minutes, tracking tables, reminders.

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