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Resume example

Executive assistant resume example

An executive assistant in France (assistant or assistante de direction) works for one senior manager or a small executive team and protects their time.

That means negotiating a diary full of conflicting requests, preparing board and executive committee meetings, collecting figures from departments, writing up minutes and following up on decisions. Travel is organised end to end, from train tickets to visa letters and expense claims. Many executive assistants also filter the inbox, draft replies for the manager's signature and handle confidential files such as salary reviews or restructuring projects. In international groups, the job is often bilingual or trilingual, switching between French with internal teams and English with headquarters. Senior roles can carry cadre status and include managing events or a small team of assistants.

Resume example

[First name Last name]

Bilingual Executive Assistant (French and English) | CEO and Executive Committee Support

[City] · [phone] · [email]

Profile

Executive assistant with [x] years supporting C-level executives in [sector]. Manages diaries across time zones, prepares executive committee and board meetings, follows up on actions and handles sensitive files with discretion.

Experience

Executive Assistant to the CEO, [Company name], [City]

[month year] to present

  • Managed the CEO's diary and travel across [x] countries, coordinating with assistants at headquarters
  • Prepared monthly executive committee meetings: agenda, supporting documents, minutes and action tracking
  • Organised the annual management seminar for [x] participants, from venue to programme
  • Drafted letters and internal announcements in French and English for the CEO's review
  • Handled confidential documents related to [project type] with restricted access

Resume headlines

  • Bilingual Executive Assistant (French and English) | CEO and Executive Committee Support
  • Executive Assistant | Board Meetings, Travel and Confidential Projects
  • Trilingual Executive Assistant (BTS SAM) | International Group, Paris Headquarters

Summaries for your profile

Entry level

Executive assistant holding a BTS SAM with an apprenticeship supporting a business unit director. Fluent in English, organised with complex diaries and travel, and careful with confidential information.

Experienced

Executive assistant with [x] years supporting C-level executives in [sector]. Manages diaries across time zones, prepares executive committee and board meetings, follows up on actions and handles sensitive files with discretion.

Career change

Former [previous job] moving into executive support, with experience coordinating projects and stakeholders in [previous sector]. Bilingual French and English, with strong writing skills and a habit of anticipating what a manager will need next.

Tips

  • State who you supported (CEO, managing director, executive committee) and the size of the organisation.
  • Put your languages with levels at the top, since many offers specify bilingual or trilingual.
  • Describe meetings, events and projects you organised, not just the diary.
  • Mention tools, including expense and travel platforms.
  • Show that you were trusted with confidential matters without revealing them.

Mistakes to avoid

  • Describing only administrative tasks and missing the coordination part of the role.
  • Writing 'fluent English' without a level or proof.
  • Naming confidential projects in too much detail.
  • Listing duties without the level of the executive supported.

Working as an executive assistant in France

Search for assistant de direction, assistante de direction, assistant de direction bilingue or trilingue, secrétaire de direction, and office manager for mixed roles. No diploma is regulated, but recruiters expect a Bac+2 or Bac+3, most often a BTS SAM (Support à l'action managériale), a Titre Professionnel Assistant de Direction or a degree in applied languages. Bilingual and trilingual roles are concentrated in large cities and international groups, with English as the main second language. Senior positions supporting executive committees may come with cadre status, which changes working time arrangements under French labour rules.

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Frequently asked questions

What does 'trilingue' mean in a French job ad?

It usually means French, English and a third language such as German, Spanish or Italian at a professional level. If you have a third language, state your level honestly, because recruiters often test it during the interview with a short conversation or translation.

Should I put the executive's name on my resume?

Use the title rather than the name: 'Executive Assistant to the CEO' is enough. The recruiter can ask for references later. Naming a well-known executive can look like name-dropping and may raise discretion concerns.

Is 'office manager' the same job?

Not quite. An office manager looks after the office itself (premises, suppliers, onboarding, budgets), while an executive assistant supports specific people. Many roles in start-ups combine both, so read the tasks and adapt your headline to the role.

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