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Cover letter example

Executive assistant cover letter example

An executive assistant's letter is read as a sample of how you would write for the executive. It should be crisp, well structured and free of errors.

Show the level of people you have supported, one example of anticipation or problem solving, and your languages. Discretion is easier to show through tone than to claim.

Cover letter example

Replace the parts in brackets with your own details.

Subject: Executive Assistant to the Managing Director, [Company]

Dear [Name],

I would like to apply for the position of executive assistant to your managing director. I currently support the CEO and two executive committee members at [Company], a [sector] group of [x] employees, and I am looking for a role where I can work more closely with one executive.

My days are built around three priorities: protecting the CEO's time, making sure meetings are prepared, and following up on decisions. I prepare the monthly executive committee, collect documents from each department in advance and circulate minutes with action owners within two days. When the CEO's travel plans changed during a strike last winter, I rebooked the whole trip and moved meetings with partners so that only one appointment was lost.

I work daily in French and English, including with our UK headquarters, and I use Microsoft 365, Concur and [tool]. I also organised our last management seminar for [x] people.

I would be glad to talk about how I could support your managing director.

Kind regards,[First Name Last Name][Phone] | [Email]

What to highlight

  • The level and number of executives you have supported
  • Your languages and working environment
  • Meetings, events or projects you organised
  • An example of anticipating a need
  • Your tools

Mistakes to avoid

  • Writing a long, unfocused letter for a role that values concision.
  • Claiming discretion while revealing details about past employers.
  • Not naming the executive levels you supported.
  • Ignoring the language requirement in the ad.

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Frequently asked questions

Should I write the letter in English or French?

Follow the ad. If it is in French for a bilingual role, write in French and mention your English level. Some recruiters ask for a short paragraph in English as well, and the interview may switch languages to check your level.

How do I show discretion in a letter?

By describing the type of confidential work you handled without any detail, for example 'restructuring documents with restricted access'. The restraint itself shows that you understand what can and cannot be shared.

Is a recommendation letter useful?

Yes. In France, executive assistants are often hired on trust, and a reference from a former executive carries weight. Mention that references are available, or attach a letter if your previous manager wrote one.

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