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Cover letter example

HR assistant cover letter example

HR managers want an assistant they can trust with personal data and legal deadlines. Your letter should show which HR processes you have handled, the size of the workforce and the tools you know.

Keep a calm, precise tone: it is a small demonstration of how you would answer employees.

Cover letter example

Replace the parts in brackets with your own details.

Subject: HR Assistant application, [Company]

Dear [Name],

I am writing to apply for the HR assistant position in your team at [Company]. I completed a Bachelor in human resources through an apprenticeship at [Company], a [sector] company of [x] employees, where I worked on personnel administration for two years.

I prepared employment contracts and amendments, filed the DPAE and enrolled new employees in the health plan. Each month, I collected absences and overtime from managers and sent the variables to our payroll provider, checking them against the time records. I also organised occupational health appointments and followed up on the doctor's opinions with managers. When onboarding became uneven between sites, I wrote a checklist for managers that covered documents, access and the first-day schedule.

Your company applies the [collective agreement], which I know from my apprenticeship. I am comfortable with [HRIS] and Excel, and I am used to handling medical and personal information with care.

I would be glad to discuss your needs in an interview.

Kind regards,[First Name Last Name][Phone] | [Email]

What to highlight

  • Personnel administration processes you know
  • Size of the workforce and sector
  • Collective agreement and tools
  • Recruitment or training support if relevant
  • Discretion

Mistakes to avoid

  • Speaking of a 'passion for the human side' without administrative skills.
  • Revealing details about former employees or disputes.
  • Writing a letter with legal terms used incorrectly.
  • Forgetting the tools named in the ad.

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Frequently asked questions

Should I talk about employment law in the letter?

Briefly and concretely: name the documents and deadlines you handled, rather than citing articles of the Labour Code. Recruiters want to see that you apply the rules day to day, not that you can recite them.

How do I apply for an HR apprenticeship?

State the school, the programme and the rhythm (for example three weeks in company, one week at school). Explain which HR tasks you would like to learn and any experience with administrative work or customer contact. Apprentice HR assistants are common in France.

Is it acceptable to apply in English?

Only for international companies where the HR team works in English. Most HR assistant roles involve French documents and conversations with employees, so a letter in French also shows that you can handle them.

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